Professional Driver's Handbook

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Trip inspection standard - school buses

Under regulations, school buses, (designed and constructed to have a seating capacity, including the driver, or more than 10 people), are included in the definition of a commercial vehicle and therefore must be inspected by the driver or qualified person every 24 hours (when being operated). The carrier must supply a list of inspection items (as per Schedule 2 of the regulations) to the person doing the inspection. Schedule 2 identifies minor and major defects in each inspection item type. The list must be carried in the vehicle and presented to a peace officer on request.

Items that must be checked during each inspection are as follows:

  • accessibility devices
  • air brake system (if applicable)
  • cab
  • cargo securement
  • coupling devices
  • dangerous goods (if any)
  • doors and emergency exits
  • driver controls
  • driver seat
  • electric brake system (if applicable)
  • emergency equipment and safety devices
  • exhaust system
  • exterior body and frame
  • fuel system
  • general defects
  • glass and mirrors
  • heater/defroster
  • horn
  • hydraulic brake system (if applicable)
  • lights and reflectors
  • passenger compartment
  • steering
  • suspension system
  • tires
  • wheels, hubs and fasteners
  • windshield wiper/washer

The inspection must be recorded on an inspection report that must be carried in the vehicle and produced for inspection on request of a peace officer. The report form is not prescribed in regulation, however, it must contain the following information:

  • licence plate or unit number of the vehicle
  • carrier's name
  • date and time of inspection
  • city, town, village or highway location where the inspection was performed
  • a statement signed by the person conducting the inspection and by the person driving the vehicle (if different than the person inspecting the vehicle) stating that the vehicle identified on the report has been inspected in accordance with the applicable requirements
  • the legible printed name of the person conducting the inspection
  • odometer reading (if equipped)

When defects are detected they must be noted on the inspection report and reported to the carrier forthwith. Minor defects must be repaired before the next trip inspection. If major defects are encountered the school bus must not be driven until the defects are repaired. Drivers are required to forward copies of their trip inspection reports to the carrier every 20 days and carriers are required to keep the reports on file for six months.

The Trip Inspection Regulations are available from the Saskatchewan Highways and Infrastructure website. For more information contact the Saskatchewan Ministry of Highways and Infrastructure at 306-933-5290.


Rev: 2017