Purchasing procedures and guidelines

SGI Corporate Purchasing is the sole purchasing agent for all material, supplies and services purchased for SGI and its entities.

All corporate purchasing policies and procedures are strictly adhered to and are in accordance with the Corporate Code of Ethics and Conduct. SGI requires that contracts be executed for transactions between SGI and outside parties. Those transactions requiring contracts include, without limitation, the following:

• purchases of goods
• services
• leases
• consulting agreements
• confidentiality agreements

Note: The above process is at a high-level overview only. There may be other steps (or pre-requisites) in an SGI procurement process which are unique to each opportunity. Such process steps would be fully identified in the procurement opportunity documentation that would be made available to participating vendors.

Our purchasing guidelines are as follows.

1. Suppliers will have fair and open access to opportunities.
2. Competitive processes will be used when acquiring goods and services.
3. Decisions will consider best value.

For purchases of a dollar value:

• under $15,000 - quotations are requested
• over $15,000 - formal tenders or Requests for Proposals (RFPs) are issued
• over $25,000 for goods - notices will be placed on the SaskTenders website
• over $100,000 for services or construction - notices will be placed on the SaskTenders website

To see and bid on opportunities posted on the SaskTenders website, vendors will need to register with Central Services (via SaskTenders).

Tender policy guidelines

SGI takes a number of factors into consideration when tendering goods and services contracts:

• Tenders for specific goods and/or services contracts are issued to vendors who have registered their business with us and are known to be a qualified vendor.
• Replies are directed to Corporate Purchasing and held until the public opening. Vendors who have submitted a bid may attend the formal opening or be advised, upon request, of the results immediately following the tender opening.

Requests for Proposals policy guidelines

SGI handles RFPs in the same manner as tenders, but they are based on vendors proposing a solution for a particular requirement. Proposals are evaluated based on factors such as:

• quality of solutions
• price
• experience

RFPs must be directed to Corporate Purchasing and are not subject to a public opening.