Purchasing procedures and guidelines

Our purchasing guidelines are as follows.

1. Suppliers will have fair and open access to opportunities.
2. Competitive processes will be used when acquiring goods and services.
3. Decisions will consider best value.

For purchases of a dollar value:

• under $5,000 - quotations are requested
• over $5,000 - formal tenders or Requests for Proposals (RFP) are issued

Tender policy guidelines

SGI takes a number of factors into consideration when tendering goods and services contracts:

• Tenders for specific goods and/or services contracts are issued to vendors who have registered their business with us and are known to be a qualified vendor.
• Replies are directed to Corporate Purchasing and held until the public opening. Vendors who have submitted a bid may attend the formal opening or be advised, upon request, of the results immediately following the tender opening.

Requests for Proposals policy guidelines

SGI handles RFPs in the same manner as tenders, but they are based on vendors proposing a solution for a particular requirement. Proposals are evaluated based on factors such as:

• quality of solutions
• price
• experience
• Saskatchewan content

RFPs must be directed to Corporate Purchasing and are not subject to a public opening.