SK-IRP-001 instructions

The SK-IRP-001 - Carrier Fleet Information form (pdf, 1.0 mb) must be completed when applying for a new fleet or adding a jurisdiction.

Carrier account number

Five-digit number assigned by the Prorate Office. If you are a new carrier, leave blank and a number will be assigned. Fleet number is a 2-digit number chosen by the carrier, YYYY is the current fleet year and the Supplement number is a 3-digit number beginning with 000 and continuing in numeric order with each subsequent applications.

Customer number

Enter your 8-digit personal identification code. If not previously issued, the Prorate Office will assign one.

Effective date

Enter the fleet effective date.

Expiry date

Enter the expiry date of the fleet registration.

Registrant name

Enter the name of the individual or corporation in which the fleet will be registered. The name on the application form must read exactly as shown on your Saskatchewan Driver's License or Saskatchewan Certificate of Incorporation.

Physical business address

Enter your Saskatchewan established place of business where you maintain the fleet operational records and accrued distance. The business address has 2 requirements:

1. it must be in Saskatchewan
2. it must have a street address or land location

Registrant phone number

Enter the carrier telephone and fax number.

Contact person

Enter the name of the contact person authorized by the carrier. If this is someone other than the carrier, a contact authorization form must be submitted.

Mailing address

Enter the address where all correspondence is to be sent including license plates and cab cards. You may use a P.O. Box number if different than the established place of business.

Contact information

Enter the telephone, cell, fax number and email address for the contact person.

National Safety Code (NSC) number

Enter the Saskatchewan NSC code number. Class PB also requires a Saskatchewan Operating Authority. If any operating authorities are required by any other International Registration Plan (IRP) jurisdiction, it is the responsibility of the IRP Carrier to obtain and carry them in their vehicle.

International Fuel Tax Agreement (IFTA)

Enter the carrier IFTA number. If any fuel tax numbers are required by other IRP jurisdictions, it is the responsibility of the IRP Carrier to obtain them.
Note: Before travelling into British Columbia, a carrier must have a Financial Responsibility Number assigned by the B.C. Motor Vehicles Department. This number is issued upon receipt of confirmation of excess liability insurance from the carrier's insurance company.

Carrier type

Check the appropriate box that describes the type of business the carrier is involved in (i.e. for hire, private or daily rental).

Fleet transaction

On the application form check the appropriate box that describes the transaction to be completed: New Fleet, Renew Fleet, Add Jurisdiction.
Note: Any supplements requesting the addition of jurisdictions throughout the current fleet year cannot be reversed or cancelled. However, jurisdictions can be changed on the next renewal. The supplement must be paid before any additional supplements can be processed.

Distance schedule

All distance for the current registration year must be the actual kilometres driven between July 1 and June 30 of the preceding year. Include distance for every jurisdiction (including non-IRP members) through which you travel, travelled or were permitted to travel. Place a "√" under column. Check Reg. Req'd for each IRP/CAVR jurisdiction where you want an apportioned registration.

Estimated distance

Explain in detail how you computed any estimated distance on the schedule. Only reasonable estimated distance will be accepted. If you were registered for at least 90 days during the reporting period (July 1 to June 30 of the preceding year), and you estimate for the 2nd time, you will be charged over 100% of your distance. You must show actual distance if your vehicle was registered on or before June 1, or you will pay additional fees for using estimated distance. (Refer to the Estimated Distance Reference Chart and complete the Estimated Distance Declaration if required.) This chart is a reference to determine distance for a business plan. For initial operations, estimated distance is determined by your business plan for operations in each jurisdiction. If reasonable estimated distance is not submitted, distance will be adjusted according to average distance computed by comparable operations of other Saskatchewan carriers.

Distance totals

Show the total of actual kilometres and/or estimated kilometres indicated on the distance schedule. You must keep records of the kilometres travelled in each jurisdiction and the total kilometres travelled. These records must be available for audit for 5.5 years. Refer to the information outlining the audits and records you must keep. Once your distance has been inputted, and a statement produced, you cannot amend your distance schedule until renewal time. If you think the distance you submitted was incorrect, you may request an audit. However, your audit will be added to the normal audit rotation period.

Wyoming

If you operate within Wyoming with an Intrastate Operating Authority, please check this box.

Fleet insurance

In addition to the basic plate coverage (i.e. cargo and liability insurance and excess value), please complete this area to show extra insurance. A cargo insurance exemption for a low value commodity (i.e. water) can only be granted by the Highway Traffic Board and must be submitted with your application.
Note: New fleets are required to submit a copy of their additional cargo and liability insurance.

Authorized signature

Must be signed by either the carrier, the person who is employed by the carrier or a consultant hired by the carrier. They are responsible for ensuring that the information listed on the application is correct. If the person signing the application is employed by the carrier or is a consultant hired by the carrier, a contact authorization letter must be included for our records.