The SK-IRP-001 - Carrier Fleet Information form (pdf, 352 kb) must be completed when applying for a new fleet.
Carrier account number
Five-digit number assigned by the Prorate Office. If you are a new carrier, leave blank and a number will be assigned. Fleet number is a 2-digit number chosen by the carrier, YYYY is the current fleet year and the Supplement number is a 3-digit number beginning with 000 and continuing in numeric order with each subsequent applications.
Enter your 8-digit personal identification code. If not previously issued, the Prorate Office will assign one.
Enter the name of the individual or corporation in which the fleet will be registered. The name on the
application form must read exactly as shown on your Saskatchewan Driver’s License or Saskatchewan Certificate of Incorporation.
Physical business address
Enter your Saskatchewan established place of business where you maintain the fleet operational records and accrued distance. The business address has 2 requirements:
- It must be in Saskatchewan
- It must have a street address or land location
Registrant contact information
Enter the carrier telephone, cell phone and fax number.
Enter the name of the contact person authorized by the carrier. If this is someone other than the carrier, a contact authorization form must be submitted.
Enter the address where all correspondence is to be sent including license plates and cab cards. You may use a PO Box number if different than the established place of business.
Enter the telephone, cell, fax number and email address for the contact person.
Check the appropriate box that describes the type of business the carrier is involved in (i.e. for hire, private or daily rental).
On the application form check the appropriate box that describes the transaction to be completed: New Fleet or Renew Fleet.
Enter the fleet Effective date and the Expiry Date of the fleet registration.
All distance for the current registration year must be the actual kilometres driven between July 1 and June 30 of the preceding year. Include distance for every jurisdiction (including non-IRP members) through which you travel or travelled.
Average per vehicle distance chart
If you are a new carrier, or if no actual mileage was accrued during the reporting period the distance will be determined using the Average Per Vehicle Distance chart.
Total fleet distance
Show the total of actual kilometres indicated on the distance schedule. You must keep records of the kilometres travelled in each jurisdiction and the total kilometres travelled. These records must be available for audit for 5.5 years. Refer to the information outlining the audits and records you must keep. Once your distance has been inputted, and a statement produced, you cannot amend your distance schedule until renewal time. If you think the distance you submitted was incorrect, you may request an audit. However, your audit will be added to the normal audit rotation period.
Declaration and authorized signature
Must be signed by either the carrier, the person who is employed by the carrier or a consultant hired by the carrier. They are responsible for ensuring that the information listed on the application is correct. If the person signing the application is employed by the carrier or is a consultant hired by the carrier, a contact authorization letter must be included for our records.